Business Mentoring & Coaching

Business Mentoring & Career Coaching
Star InactiveStar InactiveStar InactiveStar InactiveStar Inactive

Cross training is where you train one or more of your employees to do carry out other roles within your organisation. This is good for managers as it offers more flexibility when it comes to managing a workforce in order to get a job done. It is good for your employees because it teaches them new skills and increases the value that they hold within a firm and also helps combat the fatigue they might feel from always doing the same thing.

The beauty of cross-training is that it can be used in almost any industry and any role. In those companies where employees are frequently in contact with customers this can help to ensure that employees have more empathy for the customers they deal with, for example, cashiers and customer service representatives can learn something from each other’s roles that will help in their own. Those firms focused on technology often require employees to be certified in a wide range of skills and offer benefits and bonuses to those who are continually updating their skillset.

The benefits of cross-training

When it comes to preparing your plans for cross-training remember the benefits for both employer and employee. Cross-training offers an employee the chance to learn a new skill that could make them more valuable both to you and another alternative employer. Learning new skills can reduce boredom in the workplace and help keep an individual stimulated. Some of the key benefits of cross-training are:

  • Employee awareness of roles and functions in an organisation are improved
  • There is increased scheduling flexibility available
  • Employee advancement opportunities are increased
  • Your employees are more knowledgeable, and this can improve customer support
  • Employees are more motivated
  • There is a possibility of reducing employee turnover and absenteeism
  • Managers are more easily able to assess employees across a number of roles

Job enrichment

Where possible cross-training should be structured for job enrichment, this is a vertical expansion of the role and can include adding those tasks that might offer an employee more responsibility and control. This might, for example, mean training those who work in HR to support more than just benefits administration or payroll. This will offer you staff with a wider range of skills who can become more involved.

Rotation of jobs

When a manager has been exposed to all areas of an organisation, they work for they will have a better understanding of that business. For some companies, this ethos forms part of their training for new managers, working in every section and to every shift to better understand those who work for a company and just what their role entails in order to be the best manager possible. 

Producing a cross-training program for your organisation 

Each organisation works differently so it is important to create a program that best suits your own individual needs. Ask employees where they see the need for cross-training, identify those tasks and roles where cross-training would be beneficial. You could even offer incentives; as a leader, you know your company and employees best. 

Star InactiveStar InactiveStar InactiveStar InactiveStar Inactive

Are you still using Salesforce as just a contact manager and tracker instead of wholly a part of the sales process? Salesforce is an immensely powerful customer relationship management ecosystem that can completely revolutionise customer handling across your entire organisation leading to a more consistent customer experience and greater customer satisfaction. But it can’t do that unless you unlock its potential by populating it with data about your customers.

Get Trained

Probably the number one reason you aren’t using Salesforce as effectively as you could, is that you don’t know what it’s capable of. So instead of wasting money on features you don’t know existed and couldn’t use if you did get yourself some sales management training.

Connect, Integrate and Automate

Like keyword research for SEO, Salesforce gives back as much as you put into it. So, to maximise the value gained from your investment in the technology you need to start using it as the default application for any task. Many of the tasks that sales departments need to do on a daily basis are natively supported by Salesforce or you can directly link the application you need. No more copying and pasting customer data from database to email or cross-referencing to create a quotation. All that can be automated through Salesforce reducing the time spent creating sales documents and minimising the introduction of errors.

Customise the Interface...

Salesforce is extremely flexible and allows you to customise it to suit your particular business. Hide away the parts that don’t interest you and bring to the front the parts that are important. Salesforce users make the most of it when they can understand what it’s telling them so don’t be afraid to tailor the experience!

...And Expand Your Horizons

We mentioned above that Salesforce is a CRM ecosystem. There is a wealth of apps that plug into Salesforce and extend its capabilities even further. From Survey Monkey to SCOTSMAN tools there’s an app that can help you make the most of Salesforce.

Take It with You

In an increasingly connected world there is still a place for the sales visit to reassure prospective clients that you care about them and to demonstrate your product. Keep your Salesforce CRM data to hand by installing the Salesforce1 mobile app. Record the results of the meeting instantly, before you can forget what happened or confuse them with the next client and make a decision on what to do next before heading back to base.

Rich Analytics

The huge advantage of a CRM over, say keeping your records in a filing cabinet, is that you can mine your customer data to reveal interesting insights about how your customers are responding to you. Salesforce users who successfully harness this power can tailor their sales operations to focus on the most profitable areas where sales are most likely to come from. By reading and responding to the analytics you can increase customer satisfaction, improve customer loyalty and reduce time spent per sale on closing the deal. Doesn’t that sound like good value to you?

Star InactiveStar InactiveStar InactiveStar InactiveStar Inactive

We all know the importance of archiving your documents and the benefits of doing so, but are there some instances where archiving shouldn’t happen?

Every day, your business generates information and data. It can be anything from petrol receipts to the information you collect when customers buy online. You have legal responsibilities to keep some of this data. However, many companies hang on to information “just in case”, a state that could lead to document archiving costing you far more money than it needs to even if you have chosen to use an offsite cheap storage unit rather than expensive office space to store the documents. It is increasingly common for small companies to make use of self storage rather than waste valuable office space for storage. The costs are generally low, especially with all the good self storage deals around but it may still be money that your business doesn't have to spend if you are storing documents that you don't need.

Knowing the law

In many ways knowing what you should not or don’t need to keep is fairly straightforward – you just need to be aware of what the law says in relation to your business sector and industry.

As a general guide, you should always keep documents, data and information relating to:

  1. Business documents - in other words, anything that establishes you right to conduct your business. This could be anything from articles of incorporation to business permits, licences, certifications etc.
  2. Financial data – this is the one that people worry about most and in many ways, it pays to keep detailed as well as accurate financial data and information. Check how long you need to hold on to financial information as part of your archiving documents
  3. Business agreements – this may be the policies and procedures that tie your company into contracts with clients, suppliers and so on. It will also include staff agreements, such as contracts and health benefit packages etc.
  4. Executive decisions – you will also have company minutes, along with annual reports, health and safety documents that relate to how your business is run. Ensuring you hold on to these is important.
  5. Compliance – there may also be documentation that relates to your company complying with specific legislation, regulations etc.

What documents you don’t need?

However, in spite of having these five points relating to documents you must keep, many businesses still hang on to information that they really don’t need. On one hand, you may think that you may need the information or document but on the other, it makes archiving documents a cumbersome and heavy process.

To help you understand whether you need the documents or not, ask yourself these four questions;

  1. Are the transactions or decisions that rely on this information been concluded?
  2. Have you met all the regulatory and statutory requirements for keeping this information, e.g. have you kept the information for X number of years?
  3. Is there a statutory or regulatory reason why you should hold on to the information longer than required?
  4. Are there litigations proceedings that will affect holding on to certain records or information?

Telling a story

Your business records essentially tell the story of your business, charting its rise from humble beginnings to the thriving business that it is today. Keeping documents safe is important, and not just for the regulatory or legal reasons. Backing up data is important too but a separate activity to document archiving.

If you are unsure what to keep, for how long etc., a professional document archiving service can help.

Star InactiveStar InactiveStar InactiveStar InactiveStar Inactive

Unlike employing an SEO consultant, the decision to implement a CRM is not one to be taken lightly and even a small implementation of Microsoft Dynamics can be a considerable chunk of your annual IT budget.

Which is why it is important to be using it to the fullest extent. A CRM that is used as a glorified customer database is an extremely expensive white elephant but a CRM deployed across the whole company could increase productivity, decrease errors and improve customer satisfaction.

But how do you go about getting the most from Microsoft?

Get Up to Speed

Microsoft Dynamics is immensely powerful but that means you can’t expect to learn it by trial and error. It is essential that everyone in the sales process using the system is provided with sales training, both on the actual mechanics of “How do I do that?” and on the underlying methodology of “Why are we doing that?”

Tailor it to your needs

The only right way to run a business is the one that keeps the business alive. Whilst there are reams and reams of books and blogs telling you how to run your company you will no doubt have settled on a combination of techniques that you and your staff are happy with.

Which is why Microsoft Dynamics allows you to expand its capabilities by adding on apps. Do you use SCOTSMAN commitment measuring techniques? There’s an app for that . Do you use Social Media? Get the app to manage your social marketing. Need to monitor MailChimp? Guess what – there’s an app for that too.

Just like you’d be wasting your money buying an iPhone and only using it for phone calls you get the most out of Microsoft Dynamics when you add on apps to extend what it can offer.

Automate your sales pipeline

Microsoft Dynamics, naturally, integrates with Office so you can automate the creation of documents without needing to leave the CRM. This has two major benefits: firstly, you can keep all your interactions with a particular client together so you can see at a glance what stage of the sales cycle you’ve reached; and secondly, you minimise errors caused by transferring data from one system to another. This reduces the amount of time your sales people are spending on admin tasks whist improving the customer experience by speeding up responses and reducing errors.

Use mobile apps

Microsoft Dynamics has a mobile interface meaning your employees can access the CRM data wherever they are. Site visits – both sales and aftersales – can be logged immediately before the rep has a chance to forget what occurred and without the possibility of errors caused during transcription of paper records. It also allows them to be familiar with all interactions between the customer and your company – even if the customer rang in with an issue after your rep left the office. Attention to detail on this scale improves the customer experience which leads to greater customer satisfaction and better customer retention.

Star InactiveStar InactiveStar InactiveStar InactiveStar Inactive

 

I've been running my own business for 8 years now and there hasn't been a single moment when I have regretted giving up the 9-5 corporate drudge. Even when I have been up late at night or (more usually) up very early in the morning to fit it all in and still have time for a good family life. After all what is the point of working for yourself if you never get to see you family and give them the time and attention they deserve?

I know not everyone thinks that way as there are plenty of parents who put their jobs first and I know they won't admit it but you just have to look at the time they spend with their kids. I simply don't believe that quality time makes up for quantity time with children especially in the early years but also later on too.

So running my home based business has meant less sleep for me but hasn't compromised the very reasons I am doing this.

When I first started my business my home office was full of the products I was selling online, and the boxes in which to pack them for shipping. Eventually I outsourced the packing/shipping to a company who provided warehousing for the products but found there were simply too many products getting damaged or the wrong products being sent. I was then faced with the dilemma of where to find enough storage space to house my stock at a price I could afford and where to find reliable staff who could do a decent job packing and shipping my products – which were often large and fragile (what a combination!).

The answer was literally staring me in the face as I regularly passed a local self storage facility. What I hadn't thought of was that this was the perfect place for cheap storage because I had always associated self storage with moving house. How behind the times I was. It turns out their units were full of stuff for small online businesses and they even offered a packing service. It wasn't of course "too good to be true" and who would want that anyway as there is no such thing – because there is a cost to this service but it turned out to be cheaper than the company who were supposedly the experts at this and, more importantly for me and the reputation of my growing business, they were good, reliable packers who shipped the right thing at the right time and the damage rate was very low.

My business is now thriving and growing in a way I couldn't have imagined 8 years ago.